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Center for Teaching Advancement and Assessment Research

Center for Teaching Advancement and Assessment Research

116 College Avenue
Rutgers, The State University of New Jersey
New Brunswick, NJ 08901
http://ctaar.rutgers.edu/
Phone: (848) 932-7466
Fax: (732) 932-1845
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Creating Surveys

It is possible to use Sakai to create anonymous or confidential surveys that are either completely public or restricted by login. The results collected by Sakai can be downloaded into a spreadsheet or other software for data analysis.

To create a survey in Sakai, do the following, paying particular attention to the steps marked "important":

  1. Log in to Sakai http://sakai.rutgers.edu/ (this link opens in a new window or tab so you can continue to refer to these instructions). If you don't have one already, create a new site by clicking "My Workspace" then "new". For most purposes you'll create a "project" site, but if you want to restrict the survey to students in a particular course, create a "course" site.
  2. Add the "Tests & Quizzes" tool to your site. If you are creating a new site, you'll see this as an option on the "Tools" page during setup. If you are using a Sakai site that you set up previously, click "Site Info" on the site's tab, then "Manage Tools". Place a check mark next to "Test & Quizzes" then click "Continue".
  3. After you finish adding the tool or setting up your new site, click on "Tests & Quizzes" in the left-hand column of your site's page.
  4. Important! In the "New Assessment" area, choose "Survey" as the "Assessment Type".
  5. Type in name for your survey and click "Create".
  6. Click on the name of your survey in the "Core Assessments" list.
  7. Choose a "Question Type" to begin adding questions to your survey. The "Survey" question type provides a choice of scales for the possible answer, but you may use any type of question listed.
  8. Important! Keep in mind that the primary use of this tool is for graded quizzes, so as you add questions you may need to enter a "score" and indicate a "correct" answer. It makes no difference what you say is "correct" since it will never be used for grading, but you must indicate that something is correct.
  9. When you are finished adding questions, click "Settings" near the top of the questions page, or click the "settings" link underneath the name of the survey on the main page that lists all your surveys.
  10. Click "Open" to see all the options at once, or if you prefer you can click the triangles to see the options in each section one by one.
    1. Set the "Delivery Dates" to restrict when the survey is available.
    2. Important! Set "Assessment Released To" anonymous if you want your survey to be available to the general public. The other option will be the name of your Sakai site, choosing your site restricts the survey to people to whom you give explicit permission and requires that they log in to Sakai.
    3. Set "Submissions" to restrict how often people can submit the survey, but keep in mind that this option only works if the survey is restricted to your site (there is no way to restrict anonymous access).
    4. Other settings can be changed to suit your own preferences.
  11. Click "Save Settings and Publish"
  12. Important! Copy the "Published Assessment URL". For anonymous surveys, this is the link to the survey that you will need to send to your survey participants.
  13. Click "Publish" again to confirm your decision.
  14. Your new survey will now appear in the "Published Assessments" list. If you need to change settings or find the link for your survey, you can click "Settings" in the "Published Assessments" list.
  15. Important! You now have two copies of your survey. The one listed under "Published Assessments" (or under "Inactive" if it is no longer available) is the real survey. The one listed under "Pending Assessments" is merely a template that you can re-use to create new surveys. Changes to the "Pending assessment" will not be reflected in "published" or "inactive" surveys, but you can base as many new surveys as you like on the same "Pending" assessment.
  16. Once people begin submitting responses to your survey, you will see a "Scores" link next to your survey name. Click "Scores" then click "Download Results" to save the results as a spreadsheet file.
  17. You should submit some responses yourself to verify that the survey and results display as expected. If you need to make changes, you may need to go back to the settings of the original "Pending" assessment and publish a new survey.

For more assistance creating surveys, you can write to info@brokenemail.rutgers.edu please replace "brokenemail" with ctaar.rutgers.edu or sakai@brokenemail.rutgers.edu please replace "brokenemail" with rutgers.edu. More information is available within Sakai by clicking the "Help" link then clicking on "Tests & Quizzes".

 

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