Center for Teaching Advancement and Assessment Research116 College Avenue
Rutgers, The State University of New Jersey
New Brunswick, NJ 08901 http://ctaar.rutgers.edu/
Phone: (848) 932-7466
Fax: (732) 932-1845
SIRS Procedures for Blue Surveys
Beginning Fall 2019, all online SIRS surveys will be run in Blue by eXplorance. Instead of the Excel spreadsheets, administrators will verify course and instructor information in preparation for SIRS in DIG. This information will then flow into Blue, where the surveys will run.
- Blue surveys and results are located at https://sirs.ctaar.rutgers.edu/blue - this link will work for all students, faculty and staff, at all stages of the process from setup to reviewing results.
Online Survey Dates for Fall 2019
- September 23 - November 8: Department administrators may access DIG/Blue to make any changes to the surveys that previously would have been entered into the spreadsheet (for example, alternate survey dates, alternate questions, or additional instructors who were not included in CSS). In many cases, departments may not need to make any changes, but should still review the surveys in Blue to be sure everything is in order, and “publish” their surveys (to confirm the survey details). Information and instructions for admins using Blue to verify course information are available here.
Dates for Mid-course Surveys (optional):
- October 8:Deadline departments to check course and instructor information in DIG and publish for courses that will have mid-course surveys
- October 9 - 13: Faculty can add questions to the mid-course surveys (as applicable)
- October 14 - 20: Mid-course surveys will run for those courses indicated and published from DIG
- October 21: Results for mid-course surveys will be distributed
Dates for End-of-Course SIRS:
- November 8: Departments must have all courses verified and published from DIG
- November 20 – December 2 : Period for faculty to alter survey dates and to add questions (may vary, depending on survey dates- begins 12 days before survey start date)
- December 2: Surveys begin (unless other dates requested). Students who have not responded will receive email reminders through survey window.
- December 16: Surveys end (unless other dates requested). Note that this is the first day of exams, if you want your survey to end earlier please request a date change or change in DIG.
- January 2, 2020: Approximate last day to submit grades to the registrar (refer to the registrar’s schedule for exact dates)
- January 3, 2020 (tentative): SIRS results distributed through Blue to all faculty, instructors, and department administrators
Note that there is an organizational change in how Blue works for courses with multiple instructors. One survey will be created for the course, and Blue will repeat certain questions once for each instructor (previously in Sakai and on paper, each instructor had their own distinct survey).
Lecture and recitation or lab courses: The Student Instructional Rating Form is designed so that each instructor will be included in the survey. Therefore, the lecturer in a lecture class with recitation periods should have a survey for the lecture hall students, and the recitation instructors' survey questions will be answered by the students in each of their own sections.
CTAAR will set up online surveys or distribute survey packets in this fashion unless the department requests a different procedure. Please let us know by the deadline if you would like to follow a different procedure in your department.
Team-taught courses: If a course is taught by a team of faculty members, we will include each member of the team in the survey. Please notify CTAAR if you if you want to run the surveys as each lecturer completes their component of the course (staggered dates).
Crosslisted courses may have a single, combined survey
or separate surveys for each section, depending on the preference of the
instructor. If the instructor does not inform us of his or her
preference, we will generally combine sections according to the
- Undergraduate sections will be combined with other crosslisted undergraduate sections
- Graduate sections will be combined with other crosslisted graduate sections
- Undergraduate and graduate sections will generally remain separate, unless enrollment in one of the crosslisted sections is less than 6 students.
Summary data: CTAAR will calculate department and level averages for paper and online surveys separately, to allow for possible differences introduced by the survey format.
Follow-up procedures: When we receive all of the completed student rating forms for a department, we compile and return the results to the department after the university grading period closes. We do not interpret the student responses. Any instructors who feel that their survey has scanner or student errors should communicate this to his or her department chair. The department chair should inform us of any surveys that should be re-scanned or re-processed
Email Notifications: CTAAR will send each instructor an email notification approximately one or two weeks before the start of their survey. If you would like to alter the survey dates or add questions, use the link in the email to edit your survey in Blue.
Status Updates: Instructors may log in to Blue to monitor the progress of their survey.
Completing online surveys during class time: Students may complete the survey using their mobile phone or any computing device. We recommend giving out the link during a mid-class break; this can bring response rates up to the same levels as a paper survey (which would by necessity be distributed in class).
General Instructions for Completing the Student Instructional Rating Forms: Students can go to https://sirs.ctaar.rutgers.edu/blue. During the transition period, some students may also have surveys in Sakai and should also go to https://sakai.rutgers.edu/portal/site/sirs to complete all their course surveys. Please remind your students that:
- The name of the instructor appears at the top of the survey. Students should double-check to make sure they are responding to the correct instructor before completing the survey.
- Students who mismark the form or reverse their responses may write to CTAAR during the survey period; we will re-open their response for editing.
- In cases where we mistakenly put the name of the wrong instructor on a course survey, students can notify us by email and complete the survey as if it is correct. We will correct the name on the form as soon as possible, and send all responses to the correct instructor.
- More Information: