• 18 Apr 2008 :  Team-taught courses and special processing:  The CTAAR must be informed by this date if your department has team-taught courses, or any special processing needs. 
• 18 Apr 2008 : Date by which all evaluation forms will be delivered to departmental offices for distribution to the faculty. 
• 21 Apr - 5 May 2008 : Time period during which we suggest evaluations should be conducted. Some faculty prefer an earlier date, and some conduct the evaluations during their final exam period. 
• 21 May 2008: Last date the CTAAR will accept evaluations for scanning and processing. This date is more than a week beyond the last day of final exams, so that even instructors who conduct the evaluation during their final exam should be able to make the deadline. 
• 11 July 2008: Target dates for the return of processed evaluation forms and summary statistics to the department offices. All evaluation packets, with forms and summary statistics, will be returned in a bundle addressed to the department Chair, for distribution to the faculty. In addition, a copy of the complete collection of summary statistics sheets for the department will be available for the Chair on the CTAAR site by 11 July 2008. 

• Header sheets: We are using the same type of header sheet as we have since Spring 2004. Instructors need only print their name, net id, school code, program or department code, course number and section number in the boxes provided and the title of the course where designated. The cooperation of the instructors in this task is much appreciated. 
• Lecture and recitation or lab courses: The Student Instructional Rating Form is designed so that one set of forms will be used for each instructor being evaluated. (See Team-taught Courses, below) Therefore, the lecturer in a lecture class with recitation periods should be evaluated IN THE LECTURE HALL. Separate evaluation packets will be prepared for each recitation section, so that the recitation instructors can be evaluated in each of their own sections. 
• The CTAAR will distribute evaluation packets in this fashion unless the department requests a different procedure. Please let us know by 18 Apr 2008 if you would like to follow a different procedure in your department. 

 
• Team-taught courses: If a course is taught by a team of faculty members, then a separate packet of evaluations will be prepared for each member of the team. For example, if a course has three faculty members teaching as a team, then three evaluation packets will be sent to the department, one for each instructor, each containing enough forms for the whole enrollment in the course. Please notify the CTAAR if you have any team-taught courses, the number of instructors in the team, and the name of each instructor by 18 Apr 2008.

 
• General Instructions for Completing the Student Instructional Rating Forms: 
• It is essential that the students mark the student rating forms so that the scanner can read them. Before the evaluation begins, please remind your students that: 
• There are three parts to the form, parts A, B and C. 
• Part A consists of 10 questions that you should answer by filling-in the appropriate response bubble for each question. 
• Part B consists of blank spaces for questions provided by the instructor or the department offering the course. If there are no questions given for this section, then students should leave the response bubbles for Part B blank. 
• Part C, on the back of the form, is the Comments section. Students should write their comments directly on the form. 
• Students should fill-in the response bubbles completely; check marks, x's and circled responses will not be read by the scanner. Any incomplete erasures or double-responses will not be read accurately by the scanner. Students should use a dark pencil, a black pen, or a dark blue pen. Red ink or red pencil cannot be used. 
• The response fields for each question read from left to right, with the lowest scored response to the far left and the highest scored response to the far right. Therefore, a score of "1" is the lowest possible score for each question, and a score of "5" is the highest possible score. Students should make sure they mark the response they intend.

 
• Follow-up procedures: When we receive all of the completed student rating forms for a department, we scan them and then process and print the results of the scanning. We do not interpret the students' markings on the forms. Any instructors who feel that the scanner has missed data on the forms, or scanned some forms improperly, should communicate this to his or her department chair. The department chair should inform us of any packets that should be re-scanned or re-processed. 

All of us at the CTAAR want to thank you for your cooperation in the development of the University-wide student evaluation of teaching. We hope to continue to improve the speed, efficiency and accuracy of the process each year.